Hilton Tokyo Completes State-of-the-Art Renovation of Event Spaces
Written by Sterling Content
Hilton Tokyo has completed a multimillion-dollar renovation of its entire suite of events spaces in response to growing demand from international and domestic markets for adaptable, AV-integrated, modular, and experience-driven MICE.
The remodel has transformed the Shinjuku property’s entire third and fourth floors to provide engaging, seamless, and flexible event experiences. The modern, functional, tech-ready spaces, which harmonise Shinjuku’s traditional and contemporary craftsmanship, strengthen the property’s position as an award-winning MICE hotel, as recognised by Cvent, which has ranked Hilton Tokyo as one of the Top 50 Meeting Hotels in the Asia-Pacific region for the past three consecutive years. Hilton Tokyo has also been ranked among the Top 5 Hotels in Tokyo in the World’s Best Awards 2025 by Travel + Leisure.
Dynamic rooms
On the third floor, 200 sqm of meeting space has been added to create a total of 1,200 sqm, comprising four meeting rooms, five function rooms, one pre-function room, three break-out areas and one lecture hall—a unique resource in Tokyo. With a focus on functionality and convenience, the rooms can be connected, split, orientated in multiple ways, and set up in a range of diverse formats, all while being supported by built-in or improved access to F&B services.
The revamped 945 sqm Kiku Ballroom, which features five-meter ceilings and capacity for 1,000 guests, allows for partitioning into four sections (Kiku 1–4), promoting greater adaptability. Kiku 1–3 is 798 sqm, suitable for up to 700 guests (in theatre style) and 420 guests (for a gala dinner). Covering 147 sqm, Kiku 4 can hold up to 150 guests (in theatre style) or 80 guests (in banquet style).
The Ballroom’s adjoining 490 sqm pre-function area offers impressive views of the Shinjuku skyline and can be used for event registration, refreshments, cocktail receptions, networking and exhibitions. To promote ease of use and guest flow, the space is connected via two sets of elevators (total eight elevators) to the rest of the property and via a spiral staircase to the third-floor meeting rooms. Groups using the entire Ballroom can utilise the pre-function area exclusively.
Tech-equipped spaces
To provide an immersive, premium event space, the Ballroom is equipped with a curved, state-of-the-art Barco LED Wall (15m x 3m), the largest such wall of any hotel ballroom in Japan, and an additional LED screen (7m x 4m) on the opposite wall, both provided by audio-visual system integrator Vega Project K.K. Event content can be displayed independently or synchronised seamlessly across both displays, offering exceptional customisation capabilities while delivering an unrivalled experience for both organisers and attendees.
The new AV system is designed for ease of use, featuring intuitive controls accessible from wall-mounted touch panels or an iPad, enabling operation with minimal instruction. For events requiring more advanced production, the system can be expanded with professional equipment, such as audio mixers and video switchers, to support a wide range of specialised AV requirements. Additionally, a discreet, cutting-edge digital audio system ensures clear, evenly distributed sound, enhancing the overall experience while preserving the venue’s aesthetic.
Embracing authenticity
For over a century, Shinjuku has stood at the forefront of Japan’s letterpress printing and indigo dyeing traditions thanks to the mastery of local artisans and the purity of the water flowing through its narrow rivers. Today, Hilton Tokyo invites guests to explore this legacy of craftsmanship in its new event spaces, each one telling a unique chapter of the district’s storied past.
Drawing inspiration from Shinjuku’s rich cultural heritage and Tokyo’s modern energy, the design was created by award-winning Singapore-based company HBA (Hirsch Bedner Associates). The colour palette celebrates Tokyo’s traditional hues; deep blues—prominent in Japanese art since the 17th century—merge with indigo, while warm, earthy tones recall the area’s wooden architecture. Touches of gold pay tribute to the samurai who once called this neighbourhood home.
Ready to welcome the world
“The renovation marks an exciting new chapter for Hilton Tokyo. Our beautifully reimagined Ballroom combines sophisticated design with the latest event technology, offering a premier venue for gatherings of every scale. Together with our dedicated team’s expertise and flexibility, we look forward to welcoming guests to experience an elevated level of service and creativity in the heart of Shinjuku,” said Felix Busch, General Manager of Hilton Tokyo.
“Hilton Tokyo now offers a fully modernised and truly versatile events destination. Featuring cutting-edge LED screens, dynamic lighting, and exceptional sound, we are proud to present one of the city’s best-equipped spaces. Whether it’s a grand gala, corporate conference, or intimate celebration, our team is ready to bring your vision to life,” said Andy Deng, Commercial Director of Hilton Tokyo.
“Vega is pleased to have collaborated with Hilton Tokyo to deliver the next evolution of its flagship event spaces. The result is a seamless, user-friendly AV experience that supports everything from high-profile conferences to intimate gatherings, without compromising the elegance of the venue. The enhancements are delivered through VPS, Vega’s Technology Lifecycle Program partner, an operational model that allows Hilton Tokyo to continuously modernise its AV infrastructure without the constraints of traditional capital upgrades,” said Richard Johns, Managing Director of Vega Project K.K.
