Hilton Tokyo and Vega Global partner to offer state-of-the-art event tech 

Written by BCCJ
October 7, 2022


Written by BCCJ
October 7, 2022


British Chamber of Commerce in Japan members Hilton Tokyo and Vega Japan (part of Vega Global) have teamed up to offer new cutting-edge tech facilities designed to support in-person, hybrid, and online business events.

The new facilities, located at Hilton Tokyo, in Shinjuku, comprise a complete virtual production studio furnished with the highest-grade equipment and a one-of-a-kind curved LED wall in the Kiku Ballroom, the largest single screen in any hotel in the country. Both are fully supported by on-site experts from Vega Global’s Japan office who can provide services such as pre- and post-production, all carried out while event organizers are either abroad or in Japan.

Business event organizers can use the installations in a standalone capacity or in addition to other meeting spaces in Hilton Tokyo, for livestreaming and broadcasting, creating pre-recorded video, and attending meetings remotely.

The studio utilizes the latest game engine software and cinema-grade hardware, combined with specialized VR, XR, and spatial audio capabilities, allowing the creation of high-quality content. This content can be streamed simultaneously from the studio to the LED screen, thereby facilitating meetings that require breakout spaces such as panel discussions and workshops.

Combined with the expertise of Vega staff, Hilton Tokyo’s new facilities have the potential to transform interactions at business meetings and the way events and their content is produced.

Roger Brantsma, general manager of Hilton Tokyo, said: “We see great opportunities for the studio and LED wall beyond the pandemic especially with the rising cost of travel and many companies looking at their carbon footprint in line with their SDG goals.”

Richard Johns, managing director of Vega Japan, said: “We are excited to partner with Hilton Tokyo on this ground-breaking project. It will enable clients to experience how technology can transform the way they produce stunning and interactive in-person, streamed, and/or hybrid events.”

Leo Frankel, commercial director of Hilton Tokyo, said: “We are delighted to partner with Vega Japan on significant enhancements to our AV capabilities, making available world-class conferencing technology for our global clients here in Tokyo. The new LED wall allows clients to easily create high-impact presentations and, together with the virtual studio, we can offer competitively priced solutions for all levels of events, be they in person, hybrid, or fully online.”

Jimmy Heil, managing consultant of new media technology, Vega Japan, said: “Content creators, game developers, movie directors, and new media artists can benefit immensely from having these tools at their disposal in a rental location, to create their next generation of content. As professionals in both technology and creative artistry, Vega Global is uniquely positioned to support these clients in the comfort of the Hilton environment.”


LED Screen Specifications

  • Wall dimensions: W15.1m x H3.04m
  • Pixel resolution: W6720 x H1215
  • Number of LED tiles: 252 (W28 x H9)
  • Video wall processor & switching system
  • Configurable operator console
  • Multiple layout options


Virtual Studio Specifications

  • Greenscreen capability
  • Industry-leading cameras, microphones, mixers, lighting, and support teams
  • Supports xR and non-xR shoots
  • Multi-site linkup (NDI network)
  • Dolby Atmos Spatial Audio recording capability


Hilton Tokyo

Located in Shinjuku, Japan’s largest entertainment, business, and shopping district, Hilton Tokyo has 830 rooms and 2,305 sqm of event space, comprising 20 meeting rooms, of which the largest is 968 sqm. Guests can choose from a variety of F&B options, from sushi and teppanyaki steaks to modern Chinese, English-style pub fare and a chic bar with live music. A rooftop tennis court, an indoor pool, and a health club complete the facilities, and the hotel is connected to the metro by underground walkway.
For more information, visit https://www.hilton.com/en/hotels/tyohitw-hilton-tokyo/


Vega Japan

Vega Japan, part of the Vega Global Group, provides state-of-the-art audio-visual solutions to enable effective communication and collaboration. The company follows emerging technologies and provides invaluable input on current and future system designs that enhance information flow within the business environment including video-conferencing, room/desk booking, digital signage, webinar studios, and utilization-sensor solutions.

For more information, visit https://vega-global.com/en/country/japan


Get in touch

For more information about the new event facilities, please contact Momoko Gonohe, marketing & communications, Hilton Tokyo: [email protected]